Ensuring FMLA & Colorado FAMLI compliance with a purpose-built leave management system
Meet Health Solutions, a nonprofit provider of medical and behavioral health services serving communities across Colorado. With approximately 450 employees spanning multiple facilities, their HR team oversees a complex leave landscape that includes FMLA leave, Colorado Paid Family and Medical Leave Insurance (FAMLI), ADA accommodations, company leave, and extended illness bank time.
As state and federal leave requirements expanded — particularly with the rollout of Colorado FAMLI — compliance complexity increased. As a result, it became clear to the Health Solutions HR team that existing manual processes and limited HRIS capabilities were no longer sufficient. They needed a centralized leave management system built to support modern compliance demands and growing leave volume.
Replacing spreadsheets with an audit-ready leave management system
For years, Health Solutions relied on a combination of manual processes and functionality within Paycom to manage employee leave. However, as their organization grew and leave regulations evolved — particularly with the introduction of Colorado FAMLI — tracking concurrent federal and state leave scenarios became significantly more complex.
While Paycom serves as a strong core HRIS and system of record, Health Solutions recognized the opportunity to complement their existing platform. Specifically, they wanted a specialized leave management solution designed for structured case management, compliance workflows, and real-time entitlement tracking.
Like many employers navigating today’s dynamic leave landscape, they experienced steady growth in both FMLA and state leave volume. The need for automation, visibility, and consistent process controls across stakeholders became increasingly important. As they evaluated leave management software, their priorities were clear:
- Structured workflows for FMLA and Colorado FAMLI tracking
- Employee self-service for submitting FMLA and PFML leave requests
- Role-based visibility for supervisors, payroll, benefits, and leadership
- Real-time access to entitlement usage and leave balances
- Seamless Paycom integration to eliminate manual data reconciliation
After receiving a trusted referral from their benefit broker, IMA, Health Solutions selected Stiira. As a result, they were able to extend and enhance their existing HR technology stack. With its compliance-forward design and purpose-built leave workflows, Stiira layered specialized leave management capabilities on top of Paycom’s foundation. This approach delivers automation, visibility, and scalable compliance controls without disrupting their core HRIS environment.
Navigating complex leave compliance with confidence
Stiira quickly filled a critical gap in their HR technology stack. Instead of piecing together spreadsheets and system workarounds, the HR team gained a centralized leave management system purpose-built to manage overlapping FMLA and Colorado FAMLI requirements.
Marne Autobee, Benefits Manager at Health Solutions, shared:
“Stiira has really strengthened our ability to manage complex FMLA and Colorado FAMLI cases. The structured workflows for concurrent leaves and tracking different leave types filled gaps that our HRIS simply couldn’t handle.”
With automated leave usage tracking and configurable workflows, Health Solutions now manages protected leave with greater consistency and clarity. Stiira’s leave management system provides a single source of truth for employee leave administration with audit trails and time-stamped notices for FMLA and PFML. This was a significant step forward for reducing compliance risk while improving administrative efficiency.
Equally important, the platform delivered strong functionality at a practical price point.
Autobee adds:
“We’re getting robust functionality without stretching our budget, which makes it a great fit for an employer like us.”
For a nonprofit healthcare provider managing high leave volume, balancing compliance safeguards with affordability was essential.
A seamless implementation and real-time integration with Paycom
Health Solutions completed onboarding in approximately four weeks, transitioning from fragmented tracking methods to a single source of truth for employee leave.
Role-based configurations ensured that supervisors, payroll, HR, and executive leadership had appropriate visibility upon the official rollout. Built-in notifications and action steps improved communication across stakeholders, eliminating the time-consuming guesswork often associated with leave administration.
The Paycom integration further strengthened accuracy and efficiency. This connection adds more value by automatically syncing employment status, supervisor and location information, hire and separation dates, and core employee demographic data. This real-time synchronization eliminated duplicate data entry, reduced risk of eligibility errors, and supported easy adoption for their organization.
Beyond the technical implementation, Health Solutions HR team emphasizes the partnership behind the platform.
“We felt valued as a customer from the very start. Having direct conversations and follow-ups made it clear that our feedback mattered and that Stiira was committed to supporting our leave program long term.”
Delivering transparency and visibility across the leave lifecycle
Since implementation, Health Solutions primarily uses Stiira to manage FMLA and Colorado FAMLI leave, including concurrent leave tracking scenarios. Structured case management workflows, automated leave tracking, and real-time reporting have improved visibility across the full leave lifecycle.
Supervisors now have role-based access to view team leave cases, while employees can submit requests and monitor their leave status through self-service functionality. Leadership benefits from real-time insights into leave usage and trends, helping the organization proactively manage workforce planning and compliance exposure.
The result is a more consistent, transparent, and audit-ready employee leave management process — one built to simplify complex leave compliance rather than react to it.
A dedicated leave management system that empowers HR
Health Solutions’ journey reflects a broader shift in today’s regulatory landscape: employee leave management is inherently complex, and fragmented tools simply can’t keep up.
By implementing Stiira’s leave management software and integrating it with Paycom, Health Solutions has reduced administrative burden, strengthened FMLA and Colorado FAMLI compliance, improved stakeholder visibility and communication, and centralized leave tracking into one modern platform.
Today, their HR team operates with greater confidence and clarity — allowing them to focus less on reconciling data and more on supporting employees and serving their communities.
Stiira’s CEO, Calvin Gower, reflects on their partnership:
“Health Solutions has built an exceptional HR team grounded in strong leave management practices. Their commitment to compliance and employee support is evident. We’re proud to provide the solution that helps them confidently navigate the evolving landscape of state and federal leave regulations.”
Are you curious to learn more about what companies are experiencing with Stiira? Visit SHRM and G2 to view customer reviews.